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Electronic Dissertations

To publish a dissertation electronically is possible at the University of Regensburg at all faculties with the exception of the Faculty of Medicine (see the relevant regulations for doctoral candidates). For the faculties I-IV in the natural sciences, the regulations for doctoral candidates require the written consent of the thesis supervisor to this publication form. In all other faculties please consult with the relevant examination office before uploading the material to the publication server.

Before publishing in electronic form please clarify the copyright and license matters, so that no conflicts arise with third parties: If you wish to additionally publish the work with a publisher, then the latter must already have given consent to the University Library publishing it in electronic form!

It is not possible to change the documents after publication!

If you don't have an RZ account, you can get access as a guest user. Please contact Dr. Gernot Deinzer, Tel. +49 941 943-2759, E-mail gernot.deinzer@bibliothek.uni-regensburg.de.

What do you have to hand in to the University Library of Regensburg?

1) Printed copies

5 printed copies for the library (depending on the relevant regulations for doctoral candidates, further copies may have to be submitted to the faculty). If the dissertation is published within a university series or if the dissertation already has a university library ISBN (3-88246-XXX-X), the library requires 6 printed copies.

IMPORTANT: Printing out the PDF file guarantees that the formatting is the same for the printed and electronic versions (citability)!

Hand them in at the departmental libraries or at the dissertation office in the central library (Ms. Huber, Room 607, Tel. 0941 943-3926, Mon.– Fri. 1.00 p.m.–3.00 p.m. Please arrange for an appointment).

2) Electronic version

Publication format for your electronic dissertation is PDF (Portable Document Format) from Adobe. Due to long term preservation protected documents are not allowed.

For archival purposes, the original format of the dissertation must be added to the PDF file (Microsoft Word, WordPerfect, OpenOffice, TeX, etc.). Should the original document exist as several single documents, please pack them into a single ZIP file!

The PDF and the original file are uploaded at first to the publication server buffer which is not publicly accessible. The work is reviewed by the library employees and then made publicly accessible. Changes are no longer possible. (Special provisions with temporary postponement of the publication on the Internet by up to a year in the Faculties of Natural Sciences I-IV.)

Inserting the documents:

  • To insert a publication you have to be logged in.
  • Follow the "Manage deposits" link to create a new item.
  • Choose "Thesis of the University of Regensburg" as item type.
  • The necessary specifications for the content description serve for tracing your dissertation within the publication server and by search engines on the Internet. Particularly important are the specification of subject headings and abstracts (max. 5000 characters) in German and English.
  • After specifying the metadata you can transfer your electronic document automatically into the publication server buffer.

3) Form for publishing electronic dissertations

  • Form with POD (in German) | Form without POD (in German)
  • Hand the signed form in together with the printed copies.
  • Appears at the site of the upload process. (Please print out, fill in and sign)

With this form, you transfer to the University Library of Regensburg the right to store your document, to make it accessible publicly in data networks and, if necessary, to convert it into other data formats. This right also applies to the German National Library and, if required, to the special collections libraries. Furthermore, you affirm that questions of copyright and licencing rights has been checked by you and that the rights of third parties concerning the electronic publication do not conflict (i.e., if you want to additionally publish the work with a publisher, then the latter must have agreed to the electronic publication by the university library). In addition, you declare that the publication of the dissertation has been sanctioned by the doctoral regulations committee and that the electronic version and the sanctioned original version are identical in form and content.

Special provisions

Temporary postponement of the publication on the Internet by up to a year in justifiable isolated cases (for example, with a current patent application):

Create a new item and fill in the data of your dissertation as described above. However, do not append your work in the original format or in PDF format, but only one page (likewise as a Word file and as a PDF file) on which you have entered the title of the work with the desired publication date: Die Dissertation "...Titel...." soll frühestens am ....TTMMYYYY.... im Internet veröffentlicht werden. Ort, Datum, Name des Autors. (The Dissertation "...Title...." should be published on the Internet at the earliest on ....DDMMYYYY.... Place, Date, Authors name.)

Hand it in at the dissertation office in the central library (Ms. Huber , Room 607, Tel. 0941 943-3926. Mon.–Fri.: 1.00 p.m.–3.00 p.m. Please arrange for an appointment):

  • Your dissertation in PDF format and in the original format on CD-ROM (should the original document exist as several documents, please pack them into a single ZIP file!)
  • 5 printed copies (depending on the relevant regulations for doctoral candidates, further copies may have to be submitted to the faculty)
  • the form of the university library confirming the transferral, publication and distribution rights
  • A form from your Faculty with the request for postponing the publication on the Internet (together with the earliest release date)

At the time given, the electronic version is taken from the CD-ROM and placed on the Internet, and the printed copies are passed on.

  1. University

University Library

Publication Server

Contact person
Gernot Deinzer

Telefon 0941 943-2759
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