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Dissertations, Electronic Dissertations, and Copyright

1) What options are there to publish my doctoral thesis?

  • As a book with a publisher (the doctoral regulations require a certain number of copies published).
  • As a journal article or cumulative dissertation (submission of one ore more peer-reviewed articles; the doctoral regulations of your faculty state if a cumulative dissertation is possible in your discipline).
  • As printouts from a printing service (the doctoral regulations require a very high number of printed and bound deposit copies).
  • As electronic dissertation:

    Theses on the publication server can be found world-wide, are freely accessible, re-usable, and long-term preserved. Besides, you don’t need as many printed deposit copies. To publish the dissertation electronically is possible at all the faculties at the University of Regensburg (see the respective doctoral regulations).

    The doctoral regulations at the Faculties of Natural Sciences I-IV require the supervisor’s written consent to an electronic dissertation. Please check any copyright and licensing issues before publication to avoid any conflicts with third party rights: If you wish to additionally publish your thesis with a publisher, the latter must have agreed to an electronic publication by the University Library. It is not possible to change the documents after publication (see question 5)!

2) Are there any formal requirements for the thesis?

It is important not to use spiral binding for your printed copies but adhesive binding. The copies must be printed on permanent wood-free and acid-free paper. Apart from that there are no further formal requirements by the University Library for the printed deposit copies of electronic dissertations.

Information as to formal requirements by the faculties can be found on the faculties’ web pages, in the doctoral regulations, or at the examination offices. In particluar the design of the title page often is specified (e.g., with the university's logo or seal). The departmental library for medicine prefers DIN A5 format for better archiving properties. Black-and-white printing is acceptable only if it does not influence readability and comprehensibility of the thesis (for instance, of figures or graphics), i.e., if the color has a purely aesthetic function.

When submitting an electronic dissertation, the PDF version, on grounds of citation, must be identical to the print version! Printing out the PDF file guarantees that the formatting of printed and electronic version is identical. Only the CV required by some faculties (e.g., medicine) can be omitted for reasons of data protection.

The files uploaded to the publication server must be free of password protection or encryption and must allow printing and saving.

3) Which official forms do I have to submit?

This depends on your faculty, see the doctoral regulations. The forms are either available at the examination office, at the faculty administration, on the faculty website, or as an appendix of the doctoral regulations.

If you need to defer the publication of your thesis, you additionally have to submit a form of your faculty with the request for postponement of publishing your thesis on the Internet. This is only possible in justified cases, e.g. for pending patent procedures.

For your electronic dissertation you also have to submit the signed form “Abgabe elektronischer Publikationen” (submission of electronic publications) along with your printed deposit copies and the other forms of your faculty at the thesis department in the central library (see question 14 for contact information). With this form, you grant the University Library the right to store your document electronically, to make it available in public data networks, and, if necessary, to convert it into other data formats. This right also applies to the German National Library and, if required, to the special collection libraries. Furthermore, you affirm that you have checked any copyright and licensing issues and that the elctronic publication does not conflict with any third party rights (i.e., if you want to additionally publish your thesis with a publisher, the latter must have agreed to the electronic publication by the University Library). Also, you declare that the doctoral committee (Promotionsausschuss) has approved the publication of your thesis, and that the electronic version is identical in form and content to the approved original version. In the “Upload” stage of the workflow on the publication server, you can find two versions of the form “Abgabe elektronischer Publikationen”: You can choose to let interested readers buy a print version of your thesis which will be produced on demand by a library service (→ Form with Print on Demand) or not (→ Form without Print on Demand).

4) How many printed and bound deposit copies do I have to hand in if I publish my dissertation electronically?

The library needs 5 printed and bound deposit copies. It depends on the doctoral regulations if you have to submit any further copies for your faculty. The philosophical faculties and law need no further copies; business and economic sciences, the natural sciences, and medicine need one copy for the faculty administration; Catholic theology needs 2 copies.

(April 2016)

5) How do I deposit my thesis on the publication server?

Publication format for your electronic dissertation is PDF. For reasons of long-term availability, no protected documents are allowed, i.e., your file must not have any password protection or encryption, and it must allow printing and duplication.

The PDF file is uploaded to the review area on the publication server which is not publicly accessible. After the entry is reviewed by the library team, it is published, unless you have submitted an additional form of your faculty with the request for postponement. After publication changes are no longer possible!

Instructions for submitting your thesis

To deposit your thesis on the publication server, you have to “register” (only the first time) your computer center account, see the menu on the left, and then “log in” with the account registered. If you don’t have an account at the University of Regensburg any more, please ask Mr. Schmitt or Mrs. Lang, phone 0941 943-3904, email dissertationen@uni-regensburg.de, for a guest account.

Go to “Manage deposits” on the left-hand menu and click on the “New Item” button on the top of the page.

Choose “Thesis of the University of Regensburg” as item type. Always click on “Next” for the next step. Fields with a red star are mandatory fields and must be filled in. Enter your first name and family name as it is written in your dissertation. RZ user name and email are not mandatory. The contact email address must still be valid for a longer period of time. Enter title, first name and family name of your first referee as stated in the dissertation. If you have been paid by a project or if your thesis is published in a series, please indicate this in the corresponding fields. The necessary content descriptions enhance the findability of the thesis on the publication server and on the Internet. Particularly important is the specification of at least 3 keywords as well as the abstract in German and English (with a maximum of 5000 characters). Superscripts, subscripts, Greek letters, etc. can be copied into the title and abstract fields as Unicode characters (you can find some frequently used special characters for copy and paste on this help page). The “Status” has to be “Published”, “Refereed” is “Yes…”.

After specifying one or several corresponding institutions and subjects, you get to the “Upload” stage where you can find the forms “Publishing license for publications including print on demand” and “Publishing license for publications excluding print on demand”. Choose one of these, sign it and hand it in at the thesis department in the central library (see question 14 for contact information).

Now you can upload your electronic document to the publication server. Into the fields below (you may need to click on “Show options”) please enter: “Format” → “PDF”; “Visible to” → “Anyone”; “License” → “Publishing lincense for publications including/excluding print on demand” or a Creative Commons license if you want to allow ohters to reuse your work; “Language” → the language of your thesis.

In the last stage, by clicking on “Deposit Item Now” you can transfer your record to the review area where librarians will check it before publishing.

Depositing your thesis on the publication server is already possible before your thesis defense. The dissertation will not be published before you have passed your doctoral examination and you have submitted all the necessary forms and deposit copies (please submit forms and deposit copies to the library after your thesis defense only).

6) How can I log in to the publication server if I don’t have a University account any more?

If you don’t have a University account any more, please ask Mr. Schmitt or Mrs. Lang, phone 0941 943-3904, email dissertationen@uni-regensburg.de, for a guest account.

7) I want to publish my dissertation at a later date.

In justified cases (e.g., for pending patent procedures) you can postpone the publication of your thesis. For this you have to sign the corresponding form of your faculty. On the publication server, please refer to the postponement in the “title” field by writing “Freigabe zum …” in front of the actual title. Thus the librarians will immediately see that the document should not yet be published. You should upload the PDF file as explained in question 5, and hand in the deposit copies and the forms at the dissertation department at the central library (see question 14 for contact information). After the librarians have reviewed the document, the faculty administration gets an acknowledgement of receipt and will then issue the doctoral certificate. The printed copies won’t be passed on to the other departments and the electronic version won’t be published until the release date.

Please note: The thesis must be published within a certain period after the doctoral exam, depending on your doctoral regulations. Exceeding the deadline results in losing all rights acquired by the doctoral candidate through the examination. In the Faculties of Natural Sciences I-IV, medicine, biology, law, and economics, postponement is possible for one year at most, in Catholic theology it is two years at most, and in the philosophical faculties three years at most.

(April 2016)

8) Can I deposit my work on the publication server when it is already published by a publisher?

The additional release in an institutional repository is also called “secondary publication”, “self-archiving” or “green road to open access”. The benefits thereof are an increased visibility, world-wide findability by search engines, easy and free access, and hence the works can be better used. In particular, the authors benefit from higher citation rates. Through easy access to research results, the general public can achieve a higher level of knowledge and see what research is done with taxpayers’ money. Scientists can reuse research data and build on the results. Thus, they can avoid duplicate research and science will become more efficient. Documents deposited in a repository (whether institutional or disciplinary) are long-termn archived, i.e. they can still be read in decades and can be found and cited under the same DOI or URN even if the scientist changes the institution.

If you have published your article or book open access, you did not transfer the copyright to the publisher or the journal. In this case you can continue to use your work as you like, so you can also deposit it in a repository, e.g. on the Regensburg publication server.

Releasing a work by a publisher usually means transferring the exclusive rights to the publisher. Whether a secondary publication is possible or not is typically specified in the author’s agreement or on the publisher’s website (often under the headings “Authors’ Rights”, “Copyright Transfer Statement”, “Copyright Transfer Agreement”, “Consent to Publish”, “Copyright – Permissions”, “Manuscript Guidelines”, “Ethics”“, “Guidelines”).

The SHERPA/RoMEO list provides an overview about the rights journals grant their authors in their standard agreements. It classifies each journal into one of four categories: whether self-archiving of preprints and postprints (“green” RoMEO journals), only of preprints (“yellow” RoMEO journals), only of postprints (“blue” RoMEO journals), or no self-archiving is allowed.

The University Library already looked for publisher’s information on secondary publication of dissertations. We offer information on: Springer, Elsevier, Wiley, Hindawi.

Some publishers (e.g., Springer, Wiley, Elsevier) offer the RightsLink service of the Copyright Clearance Center to get permission for a secondary publication. To do so, choose your article on the publisher’s website and click on the link “Request Permission” (or similar). You will be redirected to the “Copyright Clearance Center”. RightsLink der Frankfurter Buchmesse is also an online platform for the automated trade with reprint rights, representing Hanser, Thieme, Carlsen, and BasteiLübbe.

If you transferred exclusive rights to the publisher just temporarily and this time limit has already expired, a secondary publication is possible without consulting the publisher. If you transferred non-exclusive rights in perpetuity to the publisher, you can also additionally deposit your work in a repository.

If the primary publication appeared in a periodical (neither in a monograph nor in an edited volume) under German copyright law, there is another exploitation right: If your work is published after 1 January 1995 and if there is no written contract or the publisher refers to the statutory rules, it can be made publically available after one year, since the exclusive rights then change into non-exclusive rights.

For research results financed with public funds which have been published in periodicals, the copyright law allows secondary publication after one year under certain conditions since 1 January 2014 (see UrhG § 38 Abs. 4).

If you did not yet sign a publishing agreement for your primary publication, you should retain the right to publish a freely available electronic version. Some publishers might insist on an embargo period.

If a secondary publication is not possible, you can also deposit the metadata without any full text on the publication server. Thus, your scientific work is visible and you can easily create a list of all your publications.

Further information to German copyright law and secondary publication rights:

9) How to retain the rights for secondary publication when the work is not yet pubished?

The answer to this question is cited from Spielkamp, Matthias: Zweitveröffentlichungsrecht für Wissenschaftler: Geltende Rechtslage und Handlungsempfehlungen. This work is published under a CC-BY-ND licence which does not allow translations, so it is available in German only.

„Bei noch unveröffentlichten Werken wird es in der Regel so sein, dass der Verlag der Autorin einen Vertrag vorlegt. Dann ist zu prüfen, welche Rechte die AutorIn an den Verlag abtreten soll und welche Absicht die Autorin hat – ob sie z.B. das Werk direkt nach Veröffentlichung in der Verlagspublikation öffentlich online zugänglich machen möchte, oder etwa erst nach einem Jahr. Dann muss die Autorin mit dem Verlag aushandeln, welche ausschließlichen Rechte für welche Nutzungsarten und welche Dauer an den Verlag gehen und welche bei der Autorin verbleiben sollen.

Unter welchen Umständen der Verlag sich auf eine derartige Verhandlung einlässt bzw. wie Erfolg versprechend diese Verhandlungen sein werden, hängt von verschiedenen Faktoren ab (Prominenz der Autorin, Aufwand zur Produktion des Buches, Verhandlungsgeschick der Autorin). Dazu kann daher keine generelle Aussage getroffen werden.

Vielmehr geht es darum, die denkbaren Vorgehensweisen zu skizzieren, mit denen eine Autorin dem Verlag gegenüber treten kann. Sie kann zum einen Passagen aus der Textvorlage des Verlags streichen, die ihrer Absicht im Weg stehen, ihr Werk möglichst bald nach Verlagsveröffentlichung open access zu stellen. Zum anderen kann sie dem Vertrag einen Passus anhängen, der ihr dies ermöglicht, einen so genannten Vertragszusatz.

Streichungen vornehmen

Die Plattform Open-Access.net beschreibt den Vorgang so:

Autorinnen und Autoren verändern Verlagsverträge, die ihre Rechte auf eine Hinterlegung ihrer Publikationen auf einem Dokumentenserver einschränken, indem sie Ausdrücke wie exklusive Abgabe aller Rechte ebenso wie weitere einschränkende Formulierungen deutlich durchstreichen. Ein Begleitbrief sollte auf die Änderungen aufmerksam machen.*

Hier ist jedoch zu beachten, dass Verträge sich nicht nur von Verlag zu Verlag und Publikationsform zu Publikationsform unterscheiden, sondern mitunter auch von Autorin zu Autorin. Kleinste Veränderungen können große Wirkung haben – oder eben auch nicht haben. Das bedeutet nicht, dass Autorinnen davor zurück scheuen sollten, selbst Änderungen vorzunehmen, doch es ist wünschenswert, dass – wenn möglich – auch eine im Urheberrecht versierte Juristin einen Blick auf die Veränderungen bzw. das Ergebnis wirft. Das kann die Hausjuristin der Universität oder des Forschungszentrums sein (wenn vorhanden und verfügbar), aber auch eine externe Juristin, was jedoch üblicherweise mit Kosten verbunden ist.

Verträge ergänzen

Eine Alternative kann ein so genannter Vertragszusatz sein. Durch ihn werden, wenn er juristisch solide formuliert ist, Nachfragen bei Expertinnen überflüssig. Das reduziert Komplexität und Kosten. Open-Access.net beschreibt es wie folgt:

Alternativ zu Streichungen fügen Autorinnen und Autoren dem Verlagsvertrag einen Zusatz bei, um sich so das einfache Nutzungsrecht für die Onlinenutzung auf einem Non-Profit-Dokumentenserver vorzubehalten. Dieser Zusatz muss vom Verlag gegengezeichnet werden, um Rechtsgültigkeit zu erlangen.
Der bekannteste und wohl auch anerkannteste Vertragszusatz ist das SPARC Author's Addendum. Es wurde durch die Scholarly Publishing and Academic Resources Coalition (SPARC) entwickelt, einem Zusammenschluss von Bibliotheken in den USA mit dem Ziel, die Entwicklung neuer Kommunikationsmodelle anzuregen, welche die Verbreitung von wissenschaftlicher Literatur steigern und den finanziellen Druck auf Bibliotheken reduzieren. Das Addendum besteht aus zwei Teilen: dem eigentlichen Vertragsanhang und einer Benutzungsanweisung. Mittels der Copyright Addendum Engine von Science Commons und SPARC können Autorinnen und Autoren je nach Wunsch ein Addendum in den Varianten Access-Reuse, Delayed Access und Immediate Access automatisch erstellen. Access-Reuse bedeutet, die Autorin/der Autor behält ausreichende Rechte, um den Artikel neben der Veröffentlichung in einem Verlag unter eine nichtkommerzielle Creative-Commons- oder eine vergleichbare Lizenz zu stellen. Bei dem Delayed-Access-Modell kann die Autorin/der Autor die Autorenversion sofort online bereit stellen, die Verlagsversion jedoch erst nach Ablauf von sechs Monaten. Immediate Access erlaubt dagegen, sofort bei Erscheinen sowohl die Verlagsversion als auch die Autorenversion online bereit zu stellen.*

Neben dem SPARC Autor’s Addendum (SAA) nennt Open-Access.net eigene Beispiele für Vertragszusätze:

Der Verlag stimmt zu, dass der Autor das nichtexklusive Recht behält, eine digitale Kopie des Dokumentes vor/während/nach der Publikation durch den Verlag zeitlich unbeschränkt auf einen öffentlich zugänglichen akademischen Non-Profit-Server zu legen. Der Autor verpflichtet sich, das Originaldokument auf dem akademischen Non-Profit-Server zu zitieren.


Für eine Online-Veröffentlichung des Werkes wird dem Verlag ein einfaches Nutzungsrecht ohne Benutzungspflicht eingeräumt. Dem Autor steht es frei, das Werk mit dem Zeitpunkt des Erscheinens als Buchversion parallel kostenlos als PDF-Datei im Internet über seine Homepage, einen institutionellen Server oder ein geeignetes fachliches Repositorium öffentlich zugänglich zu machen.*

Auch eine englische Version wird angeboten, für den – sicher nicht seltenen – Fall, dass ein Vertrag mit einem nicht-deutschsprachigen Verlag getroffen werden soll:

I hereby declare that I do not wish to assign the exclusive copyright to (Name des Verlages) but reserve the right to publish the article in full on an open access platform.*

Wie bereits oben angesprochen, sollte eine solche Vereinbarung immer vom Verlag / Vertragspartner gegengezeichnet sein, da es sonst im Fall einer Auseinandersetzung strittig sein kann, ob der Vertragszusatz Geltung erlangt hat. Denn rechtlich gesehen muss der Zusatz wohl als ein (Gegen-)Angebot des Autors an den Verlag gesehen werden, das der Verlag erst wieder annehmen muss, damit sich die Autorin auf die Gültigkeit verlassen kann. Wahrscheinlich kommt die Annahme auch dadurch zustande, dass der Verlag den Text veröffentlicht, nachdem die Autorin ihm das SAA zugeschickt hat. Dafür muss aber sehr klar aus dem Schreiben der Autorin an den Verlag hervor gehen, dass das SAA Bestandteil des Vertrags werden soll. Das wird in der Regel dadurch erreicht, dass direkt bei der Unterschrift und zusätzlich durch ein Begleitschreiben darauf hingewiesen wird, dass das SAA Geltung erlangen soll.

Wie Erfolg versprechend es ist, dass der Zusatz akzeptiert wird, beschreibt Mantz wie folgt:

Das SAA ist ein vorformulierter Vertragsanhang, enthält also Allgemeine Geschäftsbedingungen, die der Urheber dem Verlag stellt. Lässt sich der Verlag auf diese Abänderungen des Verlagsvertrags nicht ein, so bleibt dem Urheber nur, auf seine entsprechenden Forderungen zu verzichten oder vom Vertragsschluss ganz abzusehen. Die Einbeziehung der SAA beruht also auch maßgeblich auf dem Verhandlungsgeschick des Urhebers. (Reto Mantz: Open Access-Lizenzen und Rechtsübertragung bei Open Access-Werken, in: Gerald Spindler (Hg.): Rechtliche Rahmenbedingungen von Open Access-Publikationen, Göttinger Schriften zur Internetforschung, Band 2, Göttingen 2006, S. 98)

Mantz weist jedoch ebenfalls darauf hin, dass es seiner Einschätzung nach ein schwer wiegendes Problem mit dem SAA selbst gibt. Aus Gründen, die hier nicht näher erläutert werden sollen, sieht Mantz einen Konflikt zwischen den Bestimmungen des deutschen Urheberrechts und den Freiheiten, die der Autorin durch das SAA zukommen sollen – nämlich die Möglichkeit zu haben, das Werk auch online open access zugänglich zu machen:

Wird das SPARC Author’s Addendum direkt oder in einer wörtlichen Übersetzung verwendet, so resultiert dies in einem Dissens, eine Einigung zwischen Verlag und Urheber kommt nicht zustande. Der Vertrag wird demzufolge nicht geschlossen. (a.a.O., S. 102)

Um dem aus dem Weg zu gehen, sollten zwei Vorkehrungen getroffen werden. Zum einen muss das SAA bei Verlagen, bei denen die Vertragssprache nicht Englisch ist, in der jeweils gängigen Sprache vorliegen.

Zum anderen:

Es empfiehlt sich demnach, das SAA vor Absendung so abzuändern, dass eine rechtlich wirksame Einschränkung der zu übertragenden Nutzungsrechte erfolgen kann. Als dem Urheber zu erhaltende Nutzungsarten könnten die digitalen bzw. elektronischen Verbreitungsmethoden gewählt werden. Das SAA sollte für diesen Fall so abgeändert werden, dass die Rechte nicht für „jedes Medium“, sondern für die Verwendung auf „elektronischem Wege“ vorbehalten werden. Allerdings ist in diesem Fall der Einsatz der Creative-Commons-Lizenz nicht mehr möglich, da diese eine Beschränkung auf den elektronischen Vertrieb nicht vorsieht. Die Digital-Peer-Publishing-Lizenz würde dieser Anforderung gerecht. (a.a.O., S. 101)

Für Verträge mit deutschen Verlagen schlägt er daher folgende Formulierung vor:

Der Urheber erteilt dem Verlag für die elektronische Publikation nur ein einfaches Nutzungsrecht. Er behält sich vor, das Werk unter eine Open Access-Lizenz, z. B. die „Digital Peer Publishing License“ zu stellen, die die elektronische Verbreitung gestattet. (a.a.O., S. 103)

Seine Schlussfolgerung:

Mit der Annahme des Vertrages inklusive dieser Klausel durch den Verlag ist ein Vertrag geschlossen, der dem Urheber die Verfügungsgewalt über die elektronische Publikation erhält. (a.a.O., S. 103)“

Spielkamp , Matthias: Zweitveröffentlichungsrecht für Wissenschaftler: Geltende Rechtslage und Handlungsempfehlungen / Matthias Spielkamp. iRights.Lab Policy Paper Series Nr. 1

*) http://open-access.net/informationen-zu-open-access/rechtsfragen/verlagsvertraege/ (The link has been updated.)

10) Can I publish my (print or online) thesis again as a journal article?

If your thesis is free of any third party rights (e.g., participating companies), you can submit your work as an article to a journal. Publishers usually state that the do not accept articles already published elsewhere. However, most publishers except dissertations from this rule. Some publishers do not accept online theses. We have gathered some information on the acceptance of dissertations as articles from a number of publishers: Information on secondary publication of dissertations as journal articles and on using journal articles as part of a (cumulative) dissertation.

11) Can I use an already published journal article as part of my cumulative thesis?

Whether your a cumulative dissertation is possible at your faculty can be found in the respective doctoral regulations.

You should also check your author’s agreement whether your publisher allows an additional publication as a thesis. Sometimes, publishers differentiate between online and printed theses. Many publishers allow reusing an article as a dissertation, but often there are constraints whether the submitted manuscript version, the accepted version (after including the reviewer’s comments), or the publisher’s version can be used.

Information on reusing your own publications can also be found on the publisher’s websites – usually under the headings „“Authors’ Rights“, „Copyright Transfer Statement“, „Copyright Transfer Agreement“, „Consent to Publish“, „Copyright – Permissions“, „Manuscript Guidelines“, „Ethics“, „Guidelines“.

The University Library already looked for publisher’s information on reusing articles as a thesis. We offer an overview on Springer, Elsevier, Wiley, Hindawi.

In case you cannot find the information for your rights there, many publishers (e.g., Springer Wiley, Elesvier) offer an automated examination of your request by the RightsLink service of the Copyright Clearance Center. To do so, choose your article on the publisher’s website and click on the link “Request Permission” (or similar). You will be redirected to the “Copyright Clearance Center”. Then select “Reuse in a dissertation/thesis” and you will ususally get a free license to include the original article in your dissertation.

RightsLink der Frankfurter Buchmesse is also an online platform for the automated trade with reprint rights, representing Hanser, Thieme, Carlsen, and BasteiLübbe.

If you have published your article open access, you did not transfer the copyright to the publisher and thus, you can continue to use your work as you like.

12) I’d like to use an illustration for my thesis from a journal article (or a book chapter) I have written. Do I have to ask for permission?

Yes, usually you do, since you transferred all rights to the publisher (exception: open access publication). However, many publishers allow reusing parts of your publication in your thesis. In case of a book you should check your individual author’s agreement, in case of journals there are standard agreements.

Information on reusing your own publications can also be found on the publisher’s websites – usually under the headings „“Authors’ Rights“, „Copyright Transfer Statement“, „Copyright Transfer Agreement“, „Consent to Publish“, „Copyright – Permissions“, „Manuscript Guidelines“, „Ethics“, „Guidelines“.

In case you cannot find the information for your rights there, many publishers (e.g., Springer Wiley, Elesvier) offer an automated examination of your request by the RightsLink service of the Copyright Clearance Center. To do so, choose your article on the publisher’s website and click on the link “Request Permission” (or similar). You will be redirected to the “Copyright Clearance Center”. Then select “Reuse in a dissertation/thesis” and you will ususally get a free license to include the original article in your dissertation.

RightsLink der Frankfurter Buchmesse is also an online platform for the automated trade with reprint rights, representing Hanser, Thieme, Carlsen, and BasteiLübbe.

However, if the illustrations are mere representation of data without any design/editing, you do not need to ask for permission, since pure data are not protected by copyright.

13) How can I publish research data to my dissertation?

For publishing underlying research data to the dissertation, please create a new item on the publication server. The document type usually should be "dataset".

In the next step, fill in your author name, contact email address, date, keywords, and projects if applicable, as in the item for the dissertation. An example for a title could be Data to the dissertation "Title of the dissertation". As a summary you may give a description of the data (not mandatory). Enter the item ID of the item of your dissertation in the field "Superordinate Entry" (you can find the item ID as part of the item's URL: &eprintid=12345 or, if the item has been published already, http://epub.uni-regensburg.de/12345). If your dissertation has not yet been published, you should ask for simultaneous publication of dissertation and data in the field "Comments and Suggestions (to a member of the library)".

In the following step, you should choose "Status" as "Unpublished", as this field refers to the publication status at an external publisher. All the other fields should be filled in as for the dissertation.

You can upload one or more files with your data. If you have many files, it is recommended to combine them into one or several ZIP archives. For every uploaded file you can choose additional options, e.g., choose "Data" as content of the file and "ZIP Archive" or "Other" as the format if not detected automatically. Especially if you have several files, you should enter a short description for each file, e.g., "Graphics", "Measurements", or the like. Also, you can assign a license to each file that allows re-use of your data – for research data, we recommend the Creative Commons Attribution license (CC BY) which allows others to re-use your data when citing you properly.

More information on publishing research data on the publication server is available on the page Research Data. If you have any questions or problems with publishing your data, please contact Dörte Bange, phone: 0941 943-1645, e-mail: daten@ur.de.

14) Whom can I ask if I have further questions regarding electronic dissertations, and where can I hand in my deposit copies and forms?

Gregor Schmidt or Cornelia Lang
phone 0941 943-3904
E-mail dissertationen@uni-regensburg.de
Room 525 (take one of the doors on the left side at the information center)

Submission is possible Monday to Friday from 9.30 a.m. to 11.30 a.m. (a short notification is recommended) or on appointment. Just give us a call!

When publishing your dissertation electronically, please deposit it on the publication server at first (see instructions at question 5) and then submit the deposit copies and the forms (after the doctoral examination).

Of course you can also send the deposit copies and forms by mail to

Universitätsbibliothek Regensburg
93042 Regensburg

When publishing your dissertation with a publisher, as a cumulative dissertation, or as a printouts from a printing service, please submit it to your examination office.

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