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Open Access Publishing - Cost Subsidy

Subsidy per article
For journal articles with an invoice date in 2022, a mandatory grant of €700 will be paid if the following conditions are met:

  • The corresponding author has given the University of Regensburg as affiliation.
  • The journal is listed on the DOAJ portal
  • The entire journal is published in the open access model (pure open access journal). Articles in journals that are in principle subject to subscription cannot be subsidised.
This also applies to OA journals with which agreements exist (see below) and OA journals published by Springer-Nature and Wiley, since payment for articles published by pure OA journals is not covered by the DEAL agreements.
The amount is paid to each article that falls under the above conditions. A separate application is not necessary. The difference to the actual publication fee (incl. VAT) must be paid by the researchers. For this purpose, the researchers inform the UB promptly of the corresponding project/cost centre. The payment of the article fee and the billing is done by the UB. Fees for hybrid articles (OA articles in subscription-based journals) as well as additional costs for e.g. colour charges or page charges cannot be subsidised.

Goodwill rule: Free choice of publication
In order not to disadvantage researchers who cannot provide their own funds to pay publication fees, the entire publication fee can be covered upon application. Young researchers in particular often lack the means to publish in renowned OA journals. This is possible at any time and the place of publication can be chosen without financial hurdles. The application must be submitted in writing to Section 3 Publication Services - Open Access of Department 4 of the University Library. If the UB has not received an invoice or cancellation after 6 months, it will ask whether the request is still current or whether it should be withdrawn (e.g. if the article is rejected). This is to prevent funds from being blocked unnecessarily. The application must be submitted in writing to the Subject Area 3 Publication Services - Open Access of Department 4 of the University Library. If the UB has not received an invoice or cancellation after 6 months, it will ask whether the application is still current or whether it should be withdrawn (e.g. if the article is rejected). This is to prevent funds from being blocked unnecessarily.

Application form (German)

Gold-Open-Access-journals and hybrid journals

Open Access journals ("Gold OA journals", "Fully OA journals", "Pure OA journals")
In OA journals, publications are freely accessible as soon as they are published online and they are provided with a license (usually Creative Commons, see also legal information) for better subsequent use. Electronic publication without access restrictions of research results makes scientific information more visible, with the positive consequence that it is cited more frequently. The submission and quality assurance process (peer review) is similar to that of publishing in traditional journals. The costs incurred are often financed through author fees or article processing charges, which can (partially) be supported by the UR publication fund. Agreed discounts can be found in the tab "Open Access Agreements with Publishers", the requirements for a grant from the Publication Fund in the tab "Conditions".
In the Electronic Journals Library (EZB), Gold OA journals can be identified by the "indexed in DOAJ" button next to the green symbol.

Hybrid journals
These particular journals are based upon subscription which implies that they are only readable via subscription (shown in the EZB with a red or yellow symbol; if your library subscribes to the journal, you can access the articles accordingly) but also offer a paid OA option for individual articles. We do not cover these OA charges - as well as other charges, e.g. page charges, color charges, submission charges, etc. - in order to avoid double financing these articles or journals. However, due to special agreements, a free OA option is possible with certain publishers. These agreements can be found in the tab "Open Access agreements with publishers".
Conditions for using this free option: The corresponding author is a member of the University of Regensburg and UR/UKR is stated as their affiliation and correspondence address in the article! In case of affiliation to several scientific institutions, the first mention is crucial. The first author does not count. Publishers often also use the university e-mail address or the IP address of the university to check the authorization.

Open access agreements with publishers

Please note that even in the case of agreements with publishers, publication fees in pure OA journals (= Gold OA journals, = Fully OA journals) can only be covered if our conditions are met (including available funds and funding limits) - even if certain publishers advertise with the phrase "No costs for the author"! If you are unclear, you can contact us at any time!

Association for Computing Machinery (ACM):
hybrid: 2021-2023 free OA option (use university email-domain!)

American Association for the Advancement of Science (AAAS):
Science Advances (Gold OA journal): 2020-2022 15% discount on APCs (instruction)

Annual Reviews:
Open access publication at no cost to the author (Subscribe to Open) for the following five journals:

  • Annual Review of Cancer Biology
  • Annual Review of Environment and Resources
  • Annual Review of Nuclear and Particle Science
  • Annual Review of Political Science
  • Annual Review of Public Health
  • Annual Review of Biomedical Engineering
  • Annual Review of Genomics and Human Genetics
  • Annual Review of Virology

Biochemical Society Journals:
2022-2024: hybrid 15-30% discount, Gold-OA 20-30% discount

BMJ British Medical Journals:
from 2021:
hybrid: free OA publishing of "original research articles" in the standard journal collection (does not include "The BMJ"). Authors get notified by the publisher if the article is eligible, more information at https://authors.bmj.com/open-access-germany.
Gold OA: 15% discount on APCs.

Cambridge Journals Online:
2022-24: hybrid and Gold OA free of charge and unlimited. This means that neither the university nor the author is charged OA publication fees. Page charges do not apply to OA publications.
Possible article types: research articles, review articles, rapid communications, brief reports, case reports. Only few journals do not yet offer the OA option.

Company of Biologists:
hybrid: 2021-2022 free OA option for research articles (see https://www.biologists.com/read-publish/participating-institutions/)

Frontiers:
Gold-OA: From submission date 01.01.2022: 7.5% discount on APCs.

EMS Journals:
As of 2021, ten of the EMS journals became so-called "Subscribe To Open" journals. This allows open access publishing at no cost to the author.

IOP:
2022-2024: unlimited free publication opportunity of all "research article types" (including "research papers", "special issue articles", "letters" and "review articles") in hybrid and Gold OA journals (title list: https://tib.eu/cloud/s/R6ytqHw72BeJmXp and https://tib.eu/cloud/s/98xG3KS7BPeR9W3). ECS journals are not included. Neither the university nor the author is charged OA publication fees (page charges etc. remain unaffected).
Note: unlike other publishers, IOP recommends that you check "Open Access Choice? No" in the submission process for hybrid journals, so that the author does not have to pay personally if the article is not eligible for free OA. The publisher will contact all eligible authors (if the 1st affiliation of the corresponding author is UR/UKR!). The authors then only have to sign the Open Access copyright form. Publisher info at https://ioppublishing.org/.

Karger:
Subscription-based journals: Terms for free OA option:

  • Article must be accepted in 2020-23
  • Article types: case report, data report, meta-analysis, methods article, research article, review article, systematic review (not relevant: abstract, article commentary, book review, brief report, correction , discussion, editorial, guideline, introduction, letter, meeting report, news, obituary, other, reply, retraction)
  • Karger Compass journals do not include relevant article types for hybrid publishing
  • Invited articles may become freely accessible anyway (but without CC licenses). An additional OA position is usually also possible for the author free of charge, but causes costs for the University Library.
  • Proceed according to guidance.
Gold OA: 15% discount on items accepted 2021-2023. For more information see https://www.karger.com/OpenAccess/Funding-and-Open-Access-Agreements

MDPI:
Gold-OA: 10% discount on APCs (no combination with author discounts).

Open Library of Humanities:
Gold-OA: 10% discount on APCs (no combination with author discounts).The OLH platform publishes publications of the humanities in its approximately 30 journals without author fees and is also financially supported by University Library for this purpose.

PLOS:
From 2021: open access publication at no cost to the author in PLOS Biology and PLOS Medicine.

PNAS:
hybrid: APCs for immediate OA option of $4975 (vs. regular fee of $5475). Otherwise, fees of $2575 will apply and the item will be OA after 6 months.

SAGE:
hybrid:2021-2022 (possibly with renewal for 2023) free OA option in most journals and for document types Original Research Papers, Review Papers, Brief Communications, Short Reports, and Case Reports (if the article is eligible, SAGE will indicate this after acceptance).
Gold OA: 2021-2022 (possibly with extension for 2023): 20% discount (automatic after institutional affiliation).
See also https://us.sagepub.com/en-us/nam/open-access-agreements-at-sage/germany.

Scipost:
The University Library of Regensburg supports the scientific publication platform SciPost financially, because it stands for "real" Open Access: non profit, neither author nor reader fees, copyrights remain with the authors, academic editing, open infrastructure, open access, open finances, open citations.

Springer:
hybrid: Terms for free OA option:

  • Only for journals under the Springer brand, not for journals under the Nature brand.
  • Articles accepted in 2020-22
  • Article Types: Original Papers, Review Papers, Brief Communications, Editorial Notes, Book Reviews, Letters, Reports (in specialty journals, only research articles submitted without prior invitation - i.e., original paper, review paper, brief communication - are accepted)
  • no acceptance of color charges etc.
  • After the article has been accepted by the publisher, the corresponding author can specify their own DEAL-authorized institution in the author portal: Important for the assignment to DEAL or the UR is at this point the selection of the University of Regensburg/the University Hospital Regensburg from the drop-down menu there (no manual entry!). If institution, journal and article type are eligible for DEAL, an information will appear that the OA costs for this article are covered by DEAL. In this case, the OA option is free of charge for you and is strongly recommended! If there is no indication of DEAL and instead you are shown costs, these would be payable by you personally. In these cases, please feel free to contact oa@ur.de or/and oa.verification@springernature.com beforehand. If you are unsure, we will gladly send you screenshots.
  • When submitting, you will be asked for the "payment method". The option ".... believe that I am covered by a Springer Nature Open Access Agreement" should be selected here. After acceptance of the article, the University of Regensburg/University Hospital Regensburg must be searched for and selected under "Verify your affiliation" in the author portal. If the institution, journal and article type are DEAL-eligible, the reference to DEAL, the central invoice processing and the possible partial or complete coverage of the costs by the institution will now appear.
Gold OA:
  • This includes journals distributed under BioMed Central
  • Article Types: Research Articles (= Original Paper, Review Paper, Brief Communication)
  • Discount 20% on Springer and BioMedCentral APCs - except for Scientific Reports and Nature Communications. The respective (smaller) discounts for Nature-branded journals are given in the journal list (see https://www.springernature.com/gp/open-research/institutional-agreements/oaforgermany)
For more information

Thieme:
Hormone and Metabolic Research: free OA option.

Wiley:
Essential: The "responsible corresponding author" must be a member of the University of Regensburg!
hybrid: terms and conditions for free OA option:

  • Articles accepted in 2019-2022
  • Article types: "primary research articles" and "review articles" (not "editorial pieces" such as "letters" or "book reviews")
  • No acceptance of color/page charges etc.
Gold OA: Discount of 20% on the APCs
For more information

Don't hesitate to contact us in case of any questions!

Open Access Monographs

Within the scope of the DFG funding programme "Open Access Publication Costs", the University of Regensburg has the opportunity to financially support monographs that are published Open Access. The following conditions must be met:

  • The monograph must have resulted from a DFG project.
  • Only costs related to the OA status can be covered. Other costs (e.g. printing subsidies) cannot be covered.
For details on this, the possibility of funding or specific questions, please contact the Open Access team (e-mail: oa@ur.de).

Conditions for Gold Open Access

The following requirements apply to a grant for publication fees in Gold OA journals:

  • General
    • A member of the University of Regensburg is responsible as submitting author or corresponding author for payment of article processing fees. In the case of affiliation with more than one academic institution, the first citation is decisive. Please always use the university email address.
  • Take over individual article processing fees in journals.
    • The articles to be published appear in journals whose articles are all accessible to users free of charge via the Internet immediately upon publication ("genuine open access journals" and apply strict quality assurance procedures recognized in the respective subject. To ensure this, only fees from articles in open access journals listed in the Directory of Open Access Journals can be accepted. We have also compiled background information for you on the page on Scientific Journals - Quality Criteria
    • The maximum funded amount is 700 euros per article. It is often possible that we can reduce the fees together with you.
    • Funds must still be available in the publication fund to cover your publication costs.

The funds provided may not be used for the release of articles in journals requiring subscription in principle (on the model of "Open Choice" and the like).

Note: Sales tax

Note: Prices quoted by publishers are always net prices, to which the 19% sales tax must still be added. According to the sales tax law, sales tax must be paid in the country of use. Therefore, please request a net invoice from publishers who are based abroad and quote our VAT ID DE 811 335 517 for this purpose. Upon payment of the invoice, the university will then automatically pay the 19% VAT to the German offices.

Background

As part of the DFG's "Open Access Publishing" program, the University of Regensburg was able to raise funds to establish a budget to finance publication fees. Even after the funding expires in 2019, a publication fund will be made available by the university management. This will allow scientists to continue to be reimbursed for article processing fees incurred when publishing in open access journals.

Invoicing for publications of all kinds

In accordance with the recommendations of the DFG, the German Council of Science and Humanities and the German Rectors' Conference, it was established for the University of Regensburg in a letter from the President Prof. Hebel ("Payment of publication fees", email 18.12.2020 to all faculties with the request for forwarding) that as of 2021 all publication charges of the UR and UKR, regardless of the type (page charges, color charges, open access publication charges or similar), must be directed centrally to the University Library starting in 2021, in order to uniformly record all charges for scientific literature supply, including publication charges, and thereby obtain a better basis for negotiation with publishers.
In this regard, we check each invoice to see if we can pay it from central funds. This is the case for publications in pure Open Access journals, if the conditions are met and funds are still available. We cannot centrally fund publication charges for articles in subscription-based journals, for example page/color charges. In this case, we must pass the bill on to you.
In addition, as of 1.1.2021, new requirements of the UR administration apply to incoming invoices of all kinds (see UniRegensburg circular of 17.11.2020 "Digitization of invoice processing and notes on electronic account assignment"). Here it is regulated that

  • all electronically incoming invoices must also be electronically assigned
  • incoming invoices must be sent by the invoice creator (i.e., the publisher!) as a PDF (not a download link) directly (for revision security reasons, no mails with forwarded content can be accepted!) to rechnung@ur.de (gladly with oa@ur.de in CC which you are free to contact in case of any other inquiries)
  • the billing address must be: University of Regensburg (oa@ur.de) Central Invoice Receipt 93040 Regensburg
  • for the allocation of publication invoices in the account assignment system, our email address oa@ur.de must be specified on the invoice (for example, as part of the billing address or in the "contact person" field).
In order for an invoice to be created without foreign VAT, you must - as before - specify the VAT ID of the UR (DE 811335517).

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Publishing: oa@ur.de
0941 943 4239

Dissertations: dissertationen@ur.de
0941 943 3904

Research data: daten@ur.de
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